Documents older than 5 years will expire
The Alexander County Register of Deeds (RoD), Scott H. Hines, registers Assumed Business Name (ABN) records in his office for county businesses or anyone who wishes to register ABN. Some know the supposed trading name as “doing business as” or DBA. It is a fictitious name by which a company may wish to be known or do business.
Local business owners should be aware of the upcoming deadlines associated with the presumptive business name process in North Carolina. Register Hines reports that all Assumed Business Name filings prior to December 1, 2017 will automatically expire on December 1, 2022, pursuant to the Assumed Business Name Act (Chapter 66. Article 14A) (NC GS § 66-71.15).
Businesses wishing to renew their ABN must register new Absumed Business Name (ABN) filings with the Office of Deeds Registry by 1 December; otherwise, their old certificates won’t be effective after that date, according to Register Hines. “There are about 15 days or about 2 weeks before old ABN certificates registered before December 1, 2017 automatically expire,” according to Hines.
Hines explains that the new process has some positive advantages over the old ABN process. For example, newly deposited certificates do not expire. They remain effective until they are revoked and are registered in the Office of the Register of Deeds. In the past, businesses had to register ABNs individually in each county. The new form allows businesses to apply their fake names in multiple counties or all 100 NC counties with a check mark on the form and a single registration. The Alexander RoD Office notifies the NC Secretary of State’s Office of the request for inclusion in a searchable statewide online database for all 100 counties.
The new benefits of the ABN process are:
• Allows filers to designate up to five assumed trade names on a single form.
• The ABN document no longer needs to be authenticated.
• A filing is effective statewide and is searchable in an online database.
• Sole proprietorships, corporations, limited liability companies and partnerships now use the same form.
If you would like more information on the trade name hiring process, please contact the RoD office during business hours 8am to 5pm Monday to Friday or call the Records Office on (828) 632-3152. Alternatively, use the following links and resources for more information:
To search RoD public records online, visit: https://www.alexandercountync.gov/rod/index.php and click “Search Online Records”.
Forms for purported business names are online: https://edpnc.com/start-or-grow-a-business/start-a-business/business-forms/.